Job Description (Non-Trade Creditors | Finance & Accounting)
About SPAR Western Cape
SPAR Western Cape, a division of The SPAR Group Ltd., is seeking a skilled Senior Accounts Payable Clerk to join the finance team. This role reports directly to the Divisional Accountant and plays a key role in managing the Non-Trade Creditors function for SPAR Western Cape and Namibia.
The successful candidate will oversee supplier payments, creditor reconciliations, and finance processes to ensure accurate, compliant, and timely accounts payable operations. The role requires strong knowledge of creditors systems, SAP, supplier reconciliation, and financial controls to maintain efficiency and compliance within the finance department.
Senior Accounts Payable Clerk Responsibilities
The Senior Accounts Payable Clerk will be responsible for managing the Non-Trade Creditors ledger, ensuring efficient supplier payment processes, and maintaining strong financial controls.
Key Performance Areas
- Prepare and review supplier reconciliations to ensure accuracy, completeness, and compliance with internal policies.
- Process and prepare payments for approved and payable supplier reconciliations.
- Investigate and resolve supplier queries, discrepancies, and claims, including handling escalated matters.
- Obtain necessary authorisations for supplier payments in accordance with financial control procedures.
- Provide administrative support and operational assistance to the creditors team when required.
- Monitor and evaluate team training progress to ensure improved performance and compliance with finance procedures.
- Assist with workflow scheduling and process optimisation to improve accounts payable efficiency.
- Maintain professional relationships with suppliers and internal departments to ensure smooth financial operations.
- Manage the Non-Trade Creditors ledger and produce monthly financial reports.
- Support internal and external audit requirements, ensuring documentation is accurate and accessible.
- Ensure proper filing, archiving, and record management of financial documentation.
- Perform ad hoc finance and accounting duties when required.
Additional Duties
- Assist with Distribution Centre (DC)-owned and Perfected store payments.
- Maintain and update workflow processes for new and amended Non-Trade vendors.
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Senior Accounts Payable Clerk Requirements
Essential Qualifications
- Grade 12 / Matric, preferably with Mathematics and/or Accounting
- SAP experience within an accounts payable or finance environment
- Minimum 2–5 years’ experience in creditors reconciliations or accounts payable
- Strong understanding of creditors systems, financial processes, and supplier reconciliations
Advantageous Qualifications
- Relevant tertiary qualification in Accounting, Finance, or Business Administration
- Previous supervisory or team leadership experience
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Required Skills and Competencies
- Strong accounts payable and creditors reconciliation experience
- Advanced Microsoft Excel skills and computer literacy
- Experience handling high-volume and high-value supplier reconciliations
- Ability to work independently and meet strict financial deadlines
- Strong problem-solving and analytical skills
- Excellent communication and supplier relationship management
- High level of attention to detail and financial accuracy
- Effective planning, organisation, and workflow management
Career Opportunity in Finance at SPAR
This Senior Accounts Payable Clerk position offers an opportunity to work in a fast-paced retail finance environment within SPAR Western Cape. The role is ideal for professionals with strong creditors management, SAP, and supplier reconciliation expertise who want to contribute to efficient financial operations in a leading retail organisation.
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