Job Description

Responsible for performing all clerical tasks related to Dispatch/ Warehousing administration activities, as well as the capturing of all dispatch information onto the required reports in alignment with predefined work objectives (as per agreed standard operating procedures). 

Requirements

• Grade 12 / NQF Level 4 Equivalent.
• At least 3 years’ experience in Warehousing/ Distribution environment.
• Diploma in Logistics/ Supply Chain Management will be an advantage.
• Working knowledge of NAV will be a definite advantage.
• Must be Computer literate (Microsoft Package).
• A willingness to work overtime, shifts and weekends when required.

Duties and Responsibilities

• Provide administrative support to the Warehouse & Distribution Manager, Snr Supervisors, Supervisors, Sales- and other Depts when and where needed.
• Document Control – compile, edit, record, file and capture documents.
• Ensure that all CHEP pallets received and issued are captured daily.
• Conduct spot-checks on loads picked and loaded to ensure accuracy.
• Liaise and correspond with the Sales Dept. when and where needed.
• Obtain Production Plan from Operations Administration.
• Create orders, fill in loading books, CHEP slips and other Dispatch documentation.
• Place orders on the board and confirm orders according to route planning.
• Handle the Dispatch team queries related to orders placed.
• Coordinate changeovers in admin documentation, outstanding orders and delivery information when and where needed.
• Ensure correct data capturing and updating of information on excel and SharePoint.
• Ensure all Reports are submitted on time.
• Work out the fresh production plan as per order received.
• Ensure that quantity balance with the orders.
• Assist with truck loading as per SOP to ensure 100% loading efficiency.
• Record loading information on relevant computer sheets & printed copies when and where needed.
• Complete all documentation accurately and in full – Range: Documents include, but are not limited to:

1. Customer Service Sheet
2. Production Planning – Fresh
3. Loading Information Papers
4. CHEP Control

• Capture all documentation accurately and on time.
• Ensure that all credits are processed accurately in terms of the SOP.
• Any other duties as may be required by management.

Skills

• Basic computer skills.
• Good Numerical skills.
• Good communication skills.
• Accuracy and attention to detail.
• Good reporting skills.
• Good planning skills.
• Team player.
• Be self-motivated, enthusiastic and trustworthy.
• Able to work under pressure.

Other Information

• The company can expire jobs at any time at their own discretion.
• VKB Group and/or its subsidiary companies will use any personal data collected through the job opportunities section of this website for recruitment purposes only and, should your application be successful, for purposes connected with your employment.
• VKB Group is an equal opportunity employer. VKB Group’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process aligned to VKB Group’s Employment Equity & Transformation Strategy. VKB Group actively supports the recruitment of People with Disabilities
• Things to take note of when applying through our Career Portal.
• Use Google Chrome when accessing the portal
• Clear copy of your CV in either PDF or Word
• The CV should not have handwriting on the document
• NB! Only Submit your CV on the Upload CV section of the application form and not a PDF that includes other documents such as ID, Driver’s License and other documents. The application form will make provision for the candidate to upload supporting documents.
• When uploading profile picture, make sure the minimum size uploaded is 300 x 300px

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