Interest in the position of Branch Administrator at G4S Cash Solutions in Rustenburg, South Africa.

Role Responsibilities:

• Responsible for preparing relevant data for Management regarding budget and forecast processes in alignment with financial policies at the branch.
• Prepare and submit the branch’s annual budget and quarterly forecast for approval by the ROD and Business Analyst, adhering to set budget guidelines.
• Maintain expenditure within approved levels by ensuring compliance with budgetary control procedures.
• Ensure branch compliance with company accounting and administrative practices in accordance with legislation and generally accepted accounting principles.

Accounts Receivable:

• Input cash processing invoices to customers on SAP.
• Process all credit notes for customers on SAP.
• Ensure achievement of planned revenue income.
• Supervise the branch Accounts Receivable function, implement effective credit control measures to maximize cash flow.
• Release collections on the bank.

Accounts Payable:

• Authorize and input supplier invoices on SAP for payment by Accounts Payable.
• Complete new vendor motivations for processing.
• Prepare accrual journals for Regional Business Analyst.

Reports:

• Prepare monthly reconciliations for MMR, Balance Sheets, Activity Schedules, and consumable stock.
• Check monthly reconciliation for Cash Processing.
• Submit accurate forecasts of monthly results in a timely manner.
• Analyze and evaluate monthly accounts, compare actual performance against the budget, identify trends and variances, and provide precise management information.
• Compile and review regional balance sheet reconciliations where applicable.
• Oversee salary reports on a monthly basis.
• Monitor and control accurate and timely processing of accounting transactions on the G4S SAP system.
• Conduct monthly consumable stock audits.
• Input all consumable stock into the SAP system monthly.

General:

• Manage the process of all Capex motivations for central control.
• Review all petty cash reimbursements and submit for central control.

Management and Supervision of Staff:

• Ensure all staff are trained on standard operating procedures and policies relevant to their role.
• Supervise branch admin, service, and support staff, ensuring correct job functions are carried out.
• Monitor attendance and approve leave for all administration personnel.

Health and Safety:

• Participate in the design, development, review, implementation, and monitoring of departmental safety plans annually.
• Participate in safety forums such as safety meetings and talks.
• Report all safety incidents and discuss them.
• Follow up on activities assigned through safety meetings.
• Attend safety education and refresher programs.
• Comply with safety policies and procedures at the workplace.
• Distribute safety information as required.
• Wear protective clothing at all times.

The Ideal Candidate:

Minimum Requirements:

• Grade 12.
• Diploma in Accounting.
• 3 years of experience in Office Administration/Management.

Knowledge, Skills, and Attributes:

• Familiarity with G4S Cash branch administration policy and procedures.
• Understanding of G4S HR policy and procedures.
• Knowledge of G4S Business Ethics policy, preventing Bribery and Corruption policy.
• Basic Accounting knowledge.
• Proficiency in MS Office and SAP for creditors and credit notes.
• Report writing skills.
• Strong communication abilities (verbal and written).
• Understanding of organizational goals, objectives, and environment.
• Ability to deal with change effectively.
• Capacity to deliver objectives and customer service.
• Professional conduct.
• Capability for teamwork and collaboration.
• Effective management and leadership skills.

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